Marcus Chen
Sending a painting through the post in the UK requires careful packaging to ensure it arrives safely and securely. The process will depend on the type of artwork being sent, whether it is framed or unframed, and the size and weight of the package. In terms of packaging materials, cardboard boxes, bubble wrap, foam sheets, and mailing tubes can be used to protect the artwork during transit. It is also important to consider the cost of postage, with prices varying depending on the provider, size, weight, and destination of the package.
| Characteristics | Values |
|---|---|
| Package type | Cardboard box, wooden crate, mailing tube, or bubble wrap |
| Package material | Cardboard, wood, glassine paper, bubble wrap, foam sheet, foam board, tape |
| Package instructions | Remove glass from frames, cover all surfaces of the painting, seal the package, reinforce corners, write "fragile" on the package |
| Shipping provider | Post office, courier service |
| Shipping cost | Depends on the provider, size of the package, and distance |
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What You'll Learn
Packaging materials and methods
The packaging materials and methods you choose will depend on the type of artwork you're sending. For example, unframed paintings can be sent in mailing tubes, while framed paintings will need to be boxed. Here are some specific recommendations for different types of artwork:
Unframed paintings or prints on paper: Place the artwork between two layers of archival glassine paper, with the image side facing up for prints and down for paintings. Then, add layers of foam board or cardboard until the package is thick and sturdy enough to resist bending or folding. You can also roll the artwork around a wooden rod and enclose it in a strong mailing tube, ensuring that it's well-protected from moisture and dust.
Framed paintings: First, remove the glass and package the artwork with a protective foam sheet. You can also add protective corners to the frame for extra security. Then, wrap the framed artwork in a sheet of triple-ply cardboard, ensuring all edges are covered. Tape the cardboard closed, reinforcing the seals and corners with special packaging tape marked "fragile". Place the wrapped artwork in a sturdy cardboard box and fill any remaining space with cushioning material such as bubble wrap. Seal the box and clearly mark it as fragile.
Wet oil paintings: Transporting wet oil paintings can be challenging as they take a long time to dry. Ensure that nothing touches the painted surface by transporting the painting inside a thin crate.
When choosing packaging materials, consider using recycled cardboard boxes, which are strong, sturdy, and environmentally friendly. If you're using a cardboard box, make sure to cover up any old postal addresses or barcodes to avoid delays in shipping.
Additionally, consider the size and weight of your package. In the UK, small parcels measuring up to 45cm in length, 35cm in width, and 16cm in depth can be sent at a relatively low cost. For larger or heavier items, courier services may be a better option, but they tend to be more expensive.
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Choosing a postal service provider
When choosing a postal service provider, it is important to consider the type of artwork you are sending, as well as its size and weight. Different postal service providers will have different guidelines and restrictions for sending valuable, fragile, or irregular items.
If your painting is framed, you will need to take extra care to protect both the front and back with strong, rigid material such as boards or strong plastic that is larger than the frame. You should also place cushioning material between the frame and the recessed surface of the picture to prevent damage. If you are sending an unframed painting, you can roll it up and place it in a mailing tube. This method is also suitable for drawings, prints, and photographs. Make sure to seal the tube completely to protect the artwork against moisture and dust.
Several courier services specialise in artwork transport, such as Art Moves of Chelsea and Picture Post, which operate in the UK and have collection points where you can hand in your artwork and paperwork. These services may be more expensive than regular postal services, but they are experienced in handling and transporting artwork.
When choosing a postal service provider, it is also important to consider the level of insurance coverage offered. While most courier companies consider paintings and artwork as fragile items, insurance may not cover loss or damage during transit. Therefore, it is crucial to package your paintings carefully and securely to minimise the risk of damage.
Finally, take into account the cost of shipping and the delivery time. The price of shipping will depend on the distance, the size and weight of the shipment, and the transport method selected. Some postal service providers offer different speed options, so you can choose the one that best suits your needs and budget.
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Cost considerations
Cost is an important consideration when sending a painting through the post. There are several factors that will influence the overall cost, and it is worth shopping around for the best price.
Firstly, the size and weight of the painting will be a major factor in determining the cost of postage. Sending a small, unframed painting in a mailing tube will be cheaper than sending a large, framed painting in a box. The weight of the package will also impact the cost, so it is worth considering removing the frame to reduce the weight and, therefore, the cost. However, it is important to note that some couriers class unframed paintings as 'No Protection Items', meaning they are sent at the shipper's risk.
The distance the painting is travelling will also impact the cost. International shipping will be more expensive than domestic shipping, and the further the destination, the higher the cost is likely to be.
The speed of delivery can also affect the price. A faster delivery service, such as next-day delivery, will usually cost more than a standard delivery service.
It is also worth considering the insurance options provided by the postal service or courier company. Basic insurance may be included in the quoted price, but this may not cover the full value of the painting. Additional insurance can be purchased, but this will increase the overall cost.
Finally, packaging and handling fees may be charged by some companies. These fees can include the cost of special packaging, such as a double-thick cardboard shipping container, or the cost of a dedicated van for larger shipments.
Overall, it is important to compare prices from multiple postal service providers or courier companies to find the best price for sending your painting.
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Insurance
When sending a painting through the post, it is important to consider insuring it in case of damage or loss during transit. While some postal or courier services may offer insurance, it is often limited and may not cover the full value of the artwork. Therefore, it is advisable to have separate insurance for your painting.
Firstly, check if your home insurance policy includes cover for art and collections. Some providers, such as Hiscox, include £10,000 of cover for art as standard, with the option to increase this if needed. This can be a cost-effective way to insure your painting without needing a separate policy.
However, if your painting is particularly valuable, you may need a specialised art insurance policy. This type of insurance is designed specifically to cover artwork and can provide more comprehensive protection. Brokers such as Hencilla Canworth GI Ltd and Chubb offer art insurance policies that can be tailored to your needs. These policies can cover loss, theft, or accidental damage and will pay out the market value for each item.
When insuring your painting, it is important to have a detailed description of the artwork, including its dimensions, medium, and any unique characteristics. You may also need to provide a valuation of the painting to ensure it is adequately covered. Keep in mind that some policies have single article limits, so if your painting exceeds this limit, it must be specified in the policy.
Finally, consider using an art courier service that specialises in handling and transporting fine art. These companies, such as Aardvark Art Services, often offer additional insurance options and have expertise in ensuring the safe delivery of artwork. They can provide peace of mind that your painting is properly protected during transit.
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Customs
If you are sending artwork outside of the UK, you will need to complete a customs declaration form. You can do this online or in a Post Office branch. The form you need depends on the value of the item and the service you are using. For Royal Mail international services, items valued up to £270 require a CN22 customs form, while items valued over £270 require a CN23 customs form. For Parcelforce Worldwide services, a CP72 customs form is required regardless of the item's value.
If you are sending artwork for exhibition only, the commercial invoice submitted to customs must include the following:
- The harmonized tariff number (TARIC) or commodity code 9701100000 for "paintings, drawings and pastels executed by hand".
- Title, medium, and value of the artwork.
- A sentence stating, "Artwork is sent on approval for exhibition purposes only. There is no commercial value and no commercial transaction."
If you are sending artwork to or from a country outside the EU, you will need an EORI (Economic Operator Registration and Identification) number. This is not required if you are selling as an individual.
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Frequently asked questions
If the painting is framed, remove the glass and package it with a protective foam sheet before replacing the glass. You can also add protective corners to the frame for extra security. Wrap the painting in bubble wrap and place it in a cardboard box or tube. If you're sending a standalone canvas, wrap it in a foam sheet and bubble wrap. Don't use protective corners as they may damage the canvas. Make sure to label the package as fragile.
The Post Office is a good and relatively cheap service for sending small works in envelopes or small packets. You can send a small parcel up to 2kg for £2.80.
Place the artwork between two layers of glassine paper and roll it around a small mailing tube. Secure the roll with adhesive paper and then wrap the tube in bubble wrap. Seal the wrapping completely to protect the artwork against moisture and dust.
Transporting a wet oil painting can be challenging as it may take a long time for the oil to dry. Make sure nothing touches the painted surface by transporting the painting inside a thin crate.
Yes, there are several art couriers in the UK that can transport your paintings. Art Moves of Chelsea services Bristol, Surrey, Sussex, and Kent. Picture Post services the Midlands, the North, and Scotland.
