Priya Kapoor
Report Painter is a tool in SAP that allows users to create reports without requiring ABAP knowledge. It offers a range of functionalities, including formatting options, sections, drill-downs, and data extracts. Reports are created by defining rows, columns, and formulas, and can be further customized by adding variables, blocks, text, and calculations. This document will specifically focus on the process of adding a new column in the PS Report Painter output, a common task when creating and formatting reports.
| Characteristics | Values |
|---|---|
| Columns | Contain a combination of characteristics and basic key figures |
| Can use predefined key figures, which contain ready-to-use combinations defined by SAP | |
| Can be added through FORM painter CJE5, but those columns appear in the form output at the bottom | |
| Can be added by allowing 'classic drill-down' at runtime in the CJE2 output type options tab | |
| Can be added by using the menu Extras>Drill-Down Display>Select Rows And Columns in CJE5 | |
| Rows | Can be exploded to show individual values rather than collapsed groups |
| Can be used to define report attributes | |
| Can be used to define cells that you use in the key figures | |
| Can be used to present all kinds of key figures | |
| Can be used to show actual and planned costs, variances, breakdowns by period, partner, and business transaction | |
| Can be used to show profit and loss information at the profit center level for each month | |
| Libraries | Can be used to define which data attributes can be included in reports |
| Can be used as templates to reuse sets of rows or columns | |
| Can be used to select and structure data | |
| Can be created and custom-defined |
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What You'll Learn
Columns contain a combination of characteristics and basic key figures
Columns in SAP Report Painter contain a combination of characteristics and basic key figures. Basic key figures are numerical value fields, such as total costs, quantities, or actual costs. Characteristics, on the other hand, are non-numerical fields such as accounts, cost centres, cost element groups, and profit centres.
When defining the columns of your report, you can also use predefined key figures, which are ready-to-use combinations defined by SAP. For example, you can select 'Actual Costs in the Current Year' as a predefined key figure, and the basic key figure (SWKG Costs) and characteristics will be automatically filled in.
To add a column, you can follow these steps:
- Double-click on the column you want to edit.
- In the Select Element Type dialog box, select the element type 'Predefined Key Figure' and choose Confirm.
- In the Choose Predefined Column dialog box, select the specific predefined key figure you want (e.g., Actual Costs) and choose Confirm again.
- The Element Definition screen will show how the predefined key figure has been defined. Choose Confirm once more to finalise the column definition.
You can also define columns using the ''Key Figure with Characteristics' option. For instance, to define a column for Plan Costs, you would select this option in the Select Element Type dialog box and then enter the relevant values in the Element Definition: Column 2 dialog box, including the value type, version, and actual valuation.
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Add columns with CJE2 transaction
To add columns in the SAP Report Painter, you can follow these steps:
- Understand the Basics: Columns in SAP Report Painter contain a combination of characteristics and basic key figures. You can utilise predefined key figures, which offer ready-to-use combinations defined by SAP. This can include actual costs, plan costs, and formulas.
- Navigate to the Column Definition: In the SAP Report Painter menu, locate the Column Definition section. This is where you will make changes to add a new column.
- Utilise CJE2 Transaction: Select the option to add columns with the CJE2 transaction. This transaction allows you to include additional columns in the report output.
- Enable Classic Drill-Down: In the CJE2 output type options tab, enable the 'classic drill-down' option. This setting ensures that your newly added columns will be visible in the initial overview screen.
- Define Cells for Calculations: Before proceeding, ensure that you have defined the cells you intend to use in your calculations. Double-click on the intersection of the row and column to indicate the cells for calculations.
- Add Column Details: Specify the details of the new column, including its name, characteristics, and any associated formulas or calculations. You can refer to existing columns as a guide for setting up the new column.
- Save and Test: Once you have added the new column details, save your changes. Execute the report to ensure that the new column appears as expected. If not, review your settings and ensure that the new column is included in the "Report Parameters."
By following these steps, you should be able to successfully add columns using the CJE2 transaction in the SAP Report Painter. Remember to pay attention to the details and test your report after making any changes to ensure the desired output.
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Use models as templates for column and row definitions
When using Report Painter in SAP, you can use models as templates for column and row definitions. This is one of the advanced concepts in Report Painter, which is a visual report development tool in SAP. Report Painter allows users to create reports from Special Purpose Ledger and other application components, without requiring ABAP knowledge.
To use models as templates for column and row definitions, you can follow these steps:
- Create a model: Start by creating a model that defines the structure of your columns and rows. This model will serve as a template for your report.
- Define columns and rows: In your model, specify the number and arrangement of columns and rows that you require for your report.
- Set column and row properties: Define the properties of each column and row, such as their headers, formatting, and any calculations or formulas associated with them.
- Save and apply the model: Once you have defined your columns and rows, save your model. You can then apply this model as a template to new or existing reports, ensuring consistency and saving time in report creation.
- Modify as needed: When using the model as a template, you can make changes and customizations to the columns and rows to fit the specific needs of each report.
By using models as templates for column and row definitions, you can streamline the report creation process, ensure consistency across reports, and easily modify the structure as needed. This feature is particularly useful when you have a standard set of columns and rows that you use frequently in your reports.
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Insert text elements like titles and headers
To insert text elements like titles and headers in SAP Report Painter, follow these steps:
- Understand the Basics: SAP Report Painter is a visual report development tool that allows you to create reports with rows and columns. The main elements of a Report Painter report include Rows, Columns, and General Data.
- Access the Design View: To insert titles and headers, you'll need to work in the Report Painter's Design view. This view allows you to design the layout and appearance of your report. It is divided into areas called "bands," which include the header, detail, summary, and footer sections.
- Navigate to the Header Band: In the Design view, identify the header band, which typically contains heading information displayed at the top of each screen or page. This is where you will insert your titles and headers.
- Double-Click on the Lead Column: Within the header band, double-click on the first row of the lead columns. This will allow you to add the title or header text you want to include in your report.
- Enter the Text: After double-clicking, you can now input your desired text for the title or header. You can also use the PainterBars and StyleBar tools to format the text, such as applying bold or changing the font style.
- Repeat for Additional Headers: If you have multiple headers or sub-headers, repeat the process by double-clicking on the next row in the lead column and entering the corresponding text.
By following these steps, you can effectively insert text elements like titles and headers into your SAP Report Painter reports, customizing the layout and improving the readability of your reports.
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Perform calculations by assigning cell values and writing formulas
To perform calculations by assigning cell values and writing formulas in SAP Report Painter, follow these steps:
First, define the cells that you want to use in your calculations. Double-click on the intersection of the row and column to indicate the cells that will be used in the calculations. This will add a checkmark to the selected cells.
Next, you can start assigning values to these cells. To do this, double-click on the desired cell and enter the value or formula you want to use. You can use basic arithmetic operations such as addition, subtraction, multiplication, and division to perform calculations. You can also use predefined key figures provided by SAP, which contain ready-to-use combinations of characteristics and basic key figures. For example, you can select 'Actual Costs in the current year' to automatically fill in the Basic Key Figure and characteristics.
After assigning values or formulas to the cells, you can refer to these cells in your calculations for the second column. Each row in the second column can use the corresponding value from the first column in its calculation. This allows you to perform separate calculations for each row, using the values from the first column.
Additionally, you can create custom libraries to define report attributes and use models as templates for column and row definitions. This can help you organize and structure your calculations more efficiently.
By following these steps, you can perform calculations by assigning cell values and writing formulas in SAP Report Painter, leveraging the flexibility of this visual report development tool to meet your specific reporting needs.
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