
Artists have various options when it comes to digitising their artwork. The two main methods are scanning and photographing the piece. Scanning is a popular choice for artists as it is inexpensive, quick, and can produce high-quality images. Flatbed scanners, in particular, are a great tool for digitising artwork into high-quality images. However, scanners are limited by size, with most only going up to 16x24, and are not suitable for textured pieces. Artists with larger or textured works may opt to photograph their pieces instead. This method requires more time and equipment, such as a tripod, but allows for greater flexibility in terms of artwork size. Once the artwork has been digitised, artists can upload their files to print-on-demand services like Printful, Society6, and Redbubble, to sell their designs on a range of products.
| Characteristics | Values |
|---|---|
| Scanning vs. photographing | Scanning is best for artwork with minimal texture. For textured artwork, photographing is recommended. |
| Scanning tools | Flatbed scanners are recommended for artwork that fits on the scanner bed. Large format scanners are available at stores like Staples, FedEx Kinkos, and Costco. |
| Photographing tools | A Canon 5D or 70D with a 50mm lens is recommended for renting. |
| File format | TIFF (Tag Image File Format) is recommended. |
| Resolution | 300 DPI is the minimum recommended resolution for printing on paper. 600 DPI or higher is recommended for larger prints. The industry standard for web is 72 DPI. |
| Lighting | Soft and even lighting is preferred for photographing artwork. |
| Alignment | Use a tripod to position the camera parallel to the artwork to avoid distortion. |
| Editing | Photoshop is recommended for editing scanned or photographed artwork. |
| Colour accuracy | Modern scanners have excellent colour accuracy. Artwork must be in close contact with the scanner bed. |
| Artwork size limitations | Standard scanners are usually no longer or wider than 11 or 16 inches. |
| Artwork type limitations | Artwork with texture or delicate pieces may be difficult to scan. |
| Feedback | Getting feedback from a friend or fellow artist can help spot any adjustments needed. |
| File storage | Use cloud storage services like Google Drive, Dropbox, or an external hard drive to back up files. |
| Copyright protection | Adding a digital watermark can deter others from using your artwork without permission. |
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What You'll Learn

Scanning vs photographing your painting
When it comes to digitising your artwork, there are two main options: scanning and photographing. Both have their pros and cons, and the best choice for you will depend on factors such as the size and texture of your artwork, the equipment you have available, and your personal preferences.
Scanning is generally better suited for artwork with minimal texture, such as thick acrylic paint or ink, pencil, and guache drawings. Most scanners have a size limit of around 16"x24", so if your artwork is larger than that, you'll need to use a camera or stitch multiple scans together using software like Photoshop. Scanning offers more control over the resolution and requires less concern about colour correction due to lighting. Additionally, scanners are relatively inexpensive and easy to use, with some options being the Canon Lide 220 and 400. However, scanning can be time-consuming, especially for larger artwork, and you may need to invest in a higher-quality scanner for the best results.
Photography is often preferred for large paintings or textured artwork, such as thin watercolours, thick oils, or paintings with raised surfaces. It can capture the nuances of these mediums better than a scanner. Taking a photograph is also easier for larger pieces as you don't need to worry about size limitations. However, photography requires appropriate equipment, such as a good camera, tripod, sharp lens, and lighting setup. It also demands some skill behind the camera to ensure proper lighting, focus, and composition. Post-processing may be needed to adjust colours, contrast, and resolution. While a phone camera is convenient, it may not produce the best results.
Ultimately, both methods can be used to create digital copies of your artwork. The key is to ensure that the digital version accurately represents your original artwork in terms of colour, detail, and overall appearance. It's always a good idea to inspect the digital file before submitting it for printing and to seek feedback from others to ensure it meets your desired standards.
Scanning:
- Use a resolution of 300 dpi or ppi for better quality.
- Save your files in TIFF format for better quality and editability.
- Use the Photomerge tool in Photoshop to stitch multiple scans together.
- Calibrate your computer screen to ensure accurate colour representation.
Photography:
- Use a high-quality camera and tripod for the best results.
- Take photos by a window during the early afternoon to capture natural light.
- Ensure your artwork is straight and well-lit to avoid blurriness or skewing.
- Use photo editing software like Lightroom or Photoshop to adjust colours and enhance your images.
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Choosing a scanner
When choosing a scanner, there are several factors to consider. Firstly, the size of your paintings is crucial in selecting a scanner. Most flatbed scanners have a maximum scan size of 8.5 x 11 inches, which means you will need to splice larger paintings together using editing software. However, there are larger flatbed scanners available, such as the Contex HD Apeiron/42, which can accommodate originals up to 42 x 60 inches, and the Epson V600, which has an A3-sized scan bed (12.2 x 17.2 inches).
The resolution of the scanner is another important factor. A higher resolution will better capture the fine details and textures of your paintings, resulting in sharper and more representative digital images. Additionally, consider the colour accuracy of the scanner to ensure that the digital image accurately represents the colours of your original painting. Look for scanners that meet 100% of the sRGB (standard Red, Green, Blue) colour space.
You may also want to explore contactless scanners, which are an excellent option for scanning large or fragile paintings without risking any damage. Contactless scanners, such as the Contex HD Apeiron/42, use a mechanism above the scanning area to digitize the artwork without any direct contact, preserving the unique surface details of your paintings.
Finally, consider any additional features that may be useful, such as duplex scanning for two-sided documents and bundled software for image touch-up and auto-skew correction. Keep in mind that while a basic scanner may be sufficient for beginners, investing in a higher-quality art scanner with these advanced features will save you time and produce more accurate results, especially if you plan to scan paintings regularly.
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Preparing your painting for scanning
Choose the Right Equipment:
Select a suitable scanner for your artwork. Flatbed scanners are excellent for digitising artwork, offering high-quality, detailed images. When choosing a scanner, opt for one with a high resolution and excellent colour accuracy. Modern scanners often have specific settings for artwork to enhance colour accuracy. Additionally, consider the size of your artwork. Most scanners accommodate artwork up to 16"x24", but if your piece is larger, you may need to use a larger scanner or photograph it instead.
Set Up Your Workspace:
Ensure your artwork is ready for scanning. If it's on a wall, use a tripod to position your camera parallel to the painting to avoid distortion. Level the camera to ensure it's straight and at the right height. If your painting is on a flat surface, use a top-down camera mount, placing the camera above the artwork, starting at a distance of around 30 inches.
Lighting:
Achieve equal soft lighting across the entire painting. Avoid direct harsh light or shadows, as this can impact the accuracy of the scan or photograph. If using a camera, manual focus can be beneficial to ensure the entire artwork is in focus.
Resolution and DPI:
Before scanning, ensure your scanner is set to the correct resolution and DPI (dots per inch). The recommended resolution is 300 PPI, and the DPI should be a minimum of 300, but for larger prints, 600 DPI or higher is preferable. A higher DPI allows for larger scaling of the artwork without losing quality.
Test and Adjust:
Before finalising your scan, test the settings by scanning a small portion of your painting. Compare the scanned image with the original painting to check for any discrepancies in colour, texture, or overall appearance. Adjust the scanner's brightness and contrast settings as needed until you achieve an accurate representation of your artwork.
Remember, preparing your painting for scanning involves choosing the right equipment, setting up your workspace, considering lighting, and understanding resolution and DPI settings. By following these steps, you'll be well on your way to successfully digitising your artwork.
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Editing your scan
Colour Accuracy
Modern scanners have excellent colour accuracy, but it is still important to review your digital file and compare it to the original painting to ensure that the colours are preserved. Colours can appear different on various screens, so it is a good idea to view your file on different devices, such as a smartphone, tablet, and computer, to see how the colours look. You may need to make adjustments to get an accurate colour match.
Resolution and DPI
The resolution of your scan is crucial for maintaining sharpness and detail. DPI (dots per inch) measures the resolution of a scanned image, and a higher DPI will result in a higher-quality print. A minimum of 150 DPI is recommended, but for larger prints or to capture more detail, aim for 300 DPI or higher. However, going beyond 300 DPI will not significantly improve the print quality and will only increase the file size.
Editing Tools
If you need to edit your scans, there are several tools you can use. Photoshop is a popular choice and offers features like the Photomerge tool, which allows you to scan your painting in pieces and merge them together. You can also use Photoshop to remove paper backgrounds, edit watercolour pieces, and make colour corrections. Additionally, consider using a non-lossy file format such as TIFF, PSD, or PNG to save your edited files.
Lighting and Angle
When scanning your artwork, consistent lighting and the correct angle are important to ensure a high-quality scan. LED daylight bulbs can provide consistent lighting, but if you are willing to edit the photo later, you can be more flexible with the lighting conditions during scanning. To get the right angle, use a tripod to position your camera parallel to the artwork if it is hanging on a wall. If your painting is on a flat surface, use a top-down camera mount system and place the camera above the artwork, starting at a distance of 30 inches.
Feedback and Copyright
Before finalising your scan, consider getting feedback from a friend or fellow artist to spot any areas that require further tweaking. Additionally, remember to protect your creative rights by understanding copyright protection. Adding a digital watermark with your name or logo can deter others from using your artwork without permission while still allowing you to showcase your work online.
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Protecting your creative rights
To scan a painting for upload to a print-on-demand (POD) service, you can use a flatbed scanner or a camera. Scanning is best for artwork with minimal texture, and most scanners accommodate artwork up to 16"x24". Artwork must be in close contact with the scanner bed, so delicate pieces may be difficult to scan. Artwork larger than the scanner bed can be scanned in sections and merged using Photoshop. Artwork can be scanned at a minimum of 150 DPI, but for larger prints, 300 DPI or higher is recommended. Modern scanners have excellent colour accuracy, but you should still compare the scanned image with the original painting to ensure the colours, details, and overall feel of the artwork have been preserved.
Copyright protection exists for original works of authorship, including pictorial, graphic, and sculptural artwork. Copyright protection begins automatically from the moment an original work is fixed in a tangible medium, such as when a picture is painted or digital art is created. As the copyright owner, you have the exclusive right to make, sell, or distribute copies; adapt the work; and publicly display your work, including on the internet.
While copyright protection begins automatically, it is recommended to register your work with the U.S. Copyright Office to make a public record of your ownership and gain additional legal benefits, such as the ability to bring an infringement claim. To register, you must submit an application, a filing fee, and a copy of the work.
To deter unauthorised use of your artwork online, you can add a digital watermark to your images. A subtle watermark with your name or logo can discourage others from using your artwork without permission. Additionally, you can include a copyright notice (e.g. © 2023 Artist Name) on your website and social media profiles to assert your rights.
If you plan to transfer or license your copyrights, it is essential to work with an attorney specialising in intellectual property to ensure that everything is properly documented and legally enforceable.
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Frequently asked questions
There are two main ways to digitize your artwork: scanning and photographing. Scanning is best for artwork with minimal texture, and most scanners accommodate artwork up to 16”x24”. Artwork that is larger than the scanner bed can be scanned in sections and stitched together using Photoshop.
The resolution of your scan will depend on what you are printing on. The industry standard for printing on paper is 300 DPI, while the industry standard for the web is 72 DPI. If you are printing on large items like bedspreads or tapestries, you may want to scan at a higher resolution of 600 DPI or more. Before scanning, ensure that your scanner is set to capture colour accurately.
Compare your digital file to your original painting to ensure that the colours, details, and overall feel of the artwork have been preserved. If possible, view your file on different devices, such as a smartphone, tablet, and computer, to see how it looks. You may also want to get feedback from a friend or fellow artist. Finally, back up your files using cloud storage services or an external hard drive.




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