Priya Kapoor
Apple's iCloud is a convenient way to back up your device data, important apps, and photos. However, with only 5GB of free storage, many users find themselves running out of space. To free up storage in iCloud, you can delete content that you no longer need, such as photos, large files, old backups, and messages. Before deleting anything, it is recommended to archive or make copies of important information. You can also use third-party tools like Avast Cleanup or CopyTrans Cloudly to help manage and delete files from iCloud. Additionally, you can move files out of iCloud storage by dragging them to a folder on your local drive, but remember to manually delete them from iCloud afterward. Efficient storage management ensures a seamless digital experience, saving you both money and hassle.
| Characteristics | Values |
|---|---|
| How to delete photos and files from iCloud | Go to Settings > Apple ID > iCloud. Tap Manage Account Storage > Backups. Select a device, then toggle off backup syncing for individual apps. To delete all backups from the device and stop future backups on iCloud, tap Delete & Turn Off Backup. |
| How to delete messages from iCloud | Swipe left across any message to delete it. Go to your Mailboxes and choose your Trash folder. To delete messages one at a time, swipe left on each message. To delete everything, tap Edit, tap Select All, and then tap Delete. Tap Delete All to confirm. |
| How to delete voice memos from iCloud | Open the Voice Memos app, then tap All Recordings. Select the voice memos that you want to delete, then tap the Delete button. Tap Recently Deleted, tap Edit, select the voice memo, then tap Delete. Tap Delete Forever to confirm. |
| How to free up storage in iCloud | Delete content that you're not using. Archive or make copies of the information that you store in iCloud. |
| How to remove a device from iCloud | Sign out of your Apple Account on that device. Go to icloud.com/find, then sign in to your Apple Account. Select the device below All Devices on the left. Click Remove This Device. |
| How to move files out of iCloud storage | Open another Finder window, navigate to a folder on your local drive, and drag items from your iCloud Drive to the new location. |
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What You'll Learn
Deleting photos, files, and messages
Deleting Photos
To delete photos from your iCloud account, you must first turn off the automatic backup of your device to iCloud. Go to Settings, then Your Apple Account, iCloud, and finally Photos. Here, you can turn off iCloud Photos or Sync this iPhone. Then, sign in to iCloud.com, select Photos, choose the photos you want to delete, and click the Delete or trash icon.
If you wish to keep the photos on your iPhone but remove them from iCloud, you must ensure that iCloud Photo syncing is turned off. You can then follow the same steps to delete photos from iCloud, and they will not be removed from your iPhone.
Deleting Files
To delete files from iCloud, open your iCloud Drive in a web browser and delete any unnecessary files. Sign in with your Apple ID, open iCloud Drive, choose the files you want to remove, and click the Delete icon.
Deleting Messages
To delete messages from iCloud, you can use the Settings app. Open Settings, then Apple ID, iCloud, and finally Messages. Here, you can toggle off "Sync this iPhone" to disable message syncing. You can then delete messages from iCloud without removing them from your device.
If you wish to delete messages directly from iCloud, you can sign in to your iCloud account in a web browser and select the "Mail" icon, followed by the "Trash folder". Select the messages you want to delete and click the "Trash" button.
There are also third-party tools available, such as MobiKin Assistant for iOS, which can help manage and delete iCloud messages.
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Removing devices from your iCloud account
To remove devices from your iCloud account, follow these steps:
- Go to icloud.com/find and sign in to your Apple Account.
- In the left sidebar, select the device you want to remove under the "All Devices" section. If you've already selected a device, click "All Devices" to go back to the list and choose a different one.
- Click "Erase Device". Since the device isn't lost, you don't need to enter a phone number or message.
- If the device is offline, the remote erase will start the next time it's online. You'll receive an email confirmation once the device has been erased.
- After the device is erased, click "Remove This Device". The Activation Lock will be removed, and your device will be immediately removed from "Find My".
- Now, someone else can activate the device and connect it to their Apple Account.
Note: If you still have the device, you can also remove your iPhone, iPad, or Mac by signing out of your Apple Account on that device.
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Managing iCloud storage
When you set up iCloud, you automatically get 5GB of free storage. This space can be used for iCloud backups, storing photos and videos in iCloud Photos, and keeping your documents up-to-date in iCloud Drive. If you're running low on space, you can manage your storage to make more room or upgrade to iCloud+.
Identify what's taking up space
Before deleting anything, it's important to identify what's taking up the most space in your iCloud storage. Open Settings, tap your name, then iCloud > Manage Storage or Manage Account Storage. Here, you can see how much storage is being used by different apps and data types.
Delete unnecessary files
Once you know what's taking up space, you can start deleting unnecessary files. Large data items like photos, videos, and old backups tend to take up the most space. Go through your photo library and delete any unwanted photos and videos. You can also delete old iCloud backups for devices you no longer use.
Manage your backups
Many apps automatically back up to iCloud after installation. To free up space, you can turn off backups for apps you don't want to back up. Open Settings, tap your name, then iCloud > Storage > Manage Storage/Manage Account Storage > Backups. Turn off any apps you don't want to back up.
Upgrade or downgrade your storage plan
If you need more storage space, you can upgrade your iCloud storage plan. On your iPhone, go to Settings > Apple ID > iCloud > Manage Account Storage > Change Storage Plan. Apple offers different storage plans to fit various needs, and you can upgrade or downgrade your plan at any time.
Use iCloud alternatives
If you don't want to delete files or upgrade your storage plan, you can use alternatives to iCloud for storing your data. For example, you can save your photos and videos to your computer or an external hard drive instead of iCloud Photos.
By following these tips, you can efficiently manage your iCloud storage and make the most of your available space.
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Using third-party software to free up space
If you're running out of iCloud storage, you're not alone. The free 5GB of storage that Apple provides can fill up quickly, especially if you're saving a lot of photos and files. While upgrading to a larger iCloud storage plan is an option, you may be surprised by how much space you can reclaim by decluttering.
One way to do this is by using third-party software to automate the process of identifying and removing unnecessary files. For example, Avast Cleanup features intuitive tools, such as a photo cleaner that removes blurry and bad photos, and it can also root out junk files, unwanted apps, and other space wasters. Another option is CleanMyMac, which comes with a Cleanup module designed to quickly find and safely select files for removal. It only deletes files that will not degrade your Mac's performance.
If you have a lot of duplicate photos, you could try CleanMy®Phone, which uses AI to find and delete duplicate and similar photos. This can help free up space by cutting down on unnecessary files that sync across your devices logged into the same Apple ID.
Before using third-party software to free up space, it's a good idea to check what types of files are taking up the most space. From your device's Settings app, navigate to General and select iPhone Storage. You'll see a bar chart showing what types of files are filling your iCloud storage. Backups, photos, and messages can often take up half of your storage space or more.
By using a combination of third-party software and manual decluttering, you can efficiently manage your iCloud storage and free up space without having to upgrade to a larger plan.
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Moving files out of iCloud
ICloud Drive is Apple's cloud-based file-sharing system, which allows users to seamlessly share files between Mac and iOS devices. It also enables users to access their files from any device with an internet connection, including Windows computers.
To move files out of iCloud, you can download them to your computer or device. First, go to icloud.com/icloudrive and sign in to your Apple Account. Then, select the files you want to download and click in the iCloud Drive toolbar. The files will be downloaded to the location specified in your web browser’s settings. You can also download files directly from the iCloud.com homepage by clicking on the file in the Drive tile and selecting "Download File".
If you are using a Mac, you can access your iCloud Drive files in the Finder window. You can find your iCloud Drive files in the Favorites section or in the iCloud section of the Finder sidebar. Once you have located your files, simply drag and drop them from the iCloud Drive window to your desired location on your computer.
Additionally, you can create folders and organise your files within iCloud Drive. This can be done by opening the Files app on your device and tapping on iCloud Drive. From there, you can create new folders and move documents and other items into them. This helps streamline your important documents, making them quickly and efficiently accessible from anywhere.
It is important to note that iCloud Drive has a maximum upload limit of 10 GB per file. To optimise the upload process, it is recommended to break down large files into smaller ones and upload them separately. Using a wired connection instead of Wi-Fi can also improve the speed and stability of data transfer.
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Frequently asked questions
You can free up space in your iCloud account by deleting content that you no longer need. You can also transfer the data to an external hard drive or use another cloud storage option.
On your iPhone, iPad, or iPod touch, go to Settings > Apple ID > iCloud. Tap Manage Account Storage > Backups. Select a device, then toggle off backup syncing for individual apps. To delete all backups from the device and stop future backups on iCloud, tap Delete & Turn Off Backup.
If your device is set up to access iCloud email, you can delete messages from any mailbox, then empty the Trash to free up space. Go to your mailboxes and choose your Trash folder. To delete messages one at a time, swipe left on each message. To delete everything, tap Edit, tap Select All, then tap Delete, and tap Delete All to confirm.
Open the Voice Memos app, then tap All Recordings. Select the voice memos that you want to delete, then tap the Delete button. Tap Recently Deleted, tap Edit, select the voice memo, then tap Delete. Tap Delete Forever to confirm.
